PRIVACY POLICY
Aries Volleyball Club Inc.
Effective Date: October 21, 2026
Location: Calgary, Alberta, Canada
1. Introduction
Aries Volleyball Club Inc. ("Aries," "the Club," "we," "us," or "our") respects the privacy of athletes, parents, guardians, coaches, volunteers, and website visitors.
We are committed to handling personal information responsibly, transparently, and in accordance with applicable Canadian and Alberta privacy legislation, including Alberta's Personal Information Protection Act (PIPA), where applicable.
This Privacy Policy explains how personal information may be collected, used, disclosed, retained, and protected when individuals interact with Aries Volleyball Club through our website, registration processes, and club activities.
Our website is www.ariesvolleyballclub.com.
2. Personal Information We Collect
Depending on how you interact with Aries Volleyball Club, we may collect the following types of information.
Contact Information
Names of athletes, parents, guardians, or other individuals
Email addresses
Phone numbers
Information provided through contact forms or inquiries
Athlete Registration Information
Athlete names and dates of birth
Age divisions and team eligibility information
Parent or guardian contact information
Volleyball experience and relevant registration details
Emergency contact information
Required registration acknowledgements and consent forms
Participation and Safety Information
Where reasonably necessary for safe program participation, and collected through appropriate procedures, we may receive:
Relevant medical or accommodation information
Emergency contact instructions
Participation waivers and informed consent documents
Incident or injury reports
Information needed to meet applicable sporting organization requirements
Payment and Administrative Information
When individuals register for paid programs, we may collect or receive payment confirmation, registration status, transaction amounts, and related administrative records.
Payments processed through external providers may be subject to those providers' separate privacy and security practices.
Website Information
Our website or its service providers may automatically collect technical information, such as:
Browser and device information
IP addresses
Website usage data
Cookies and similar technologies
Referral information and general website performance data
The information collected depends on the website features and services enabled.
3. How We Use Personal Information
Aries Volleyball Club collects and uses personal information for reasonable purposes related to club operations.
These may include:
Responding to questions and inquiries
Managing athlete registrations and tryouts
Organizing competitive teams and rosters
Communicating schedules, tournaments, and announcements
Coordinating practices, open gyms, and club events
Confirming eligibility and relevant governing-body requirements
Maintaining appropriate participant safety and emergency information
Processing or verifying payments
Maintaining administrative, financial, and registration records
Improving website functionality and communication
Meeting legal, regulatory, or sporting organization requirements
We aim to collect only the information reasonably necessary for identified purposes.
4. Information About Minors
Aries Volleyball Club provides programs and activities involving youth athletes.
We recognize the importance of protecting the personal information of minors and take additional care when collecting, using, or disclosing athlete information.
Where required or appropriate, we obtain consent from a parent or legal guardian before collecting or using a minor's personal information.
Information about youth athletes is used only for legitimate club purposes, subject to applicable consent and legal requirements.
Sensitive athlete information, including medical or emergency details, is restricted to individuals who reasonably require access for their authorized responsibilities.
We do not intentionally publish sensitive athlete information on our website.
Parents and guardians may contact the Club with questions or concerns about their child's information, subject to applicable privacy rights and legal requirements.
5. Consent
We seek consent for the collection, use, and disclosure of personal information where required by law.
Consent may be obtained through registration forms, written agreements, electronic forms, or other appropriate methods.
Individuals may withdraw or change consent, subject to legal or contractual restrictions and reasonable notice.
Withdrawal of consent may affect our ability to provide certain services or administer participation where particular information is necessary.
Individuals can contact Aries Volleyball Club to discuss consent-related questions or requests.
6. Photography, Video, and Media Consent
Aries Volleyball Club may photograph or record club activities, including practices, tournaments, team events, and other organized activities.
Photographs and videos may be used for purposes such as:
Team announcements and recognition
Website content
Social media updates
Club communications
Promotional and recruitment materials
For identifiable athletes, promotional use of photographs and videos is subject to our separate media consent process and applicable legal requirements.
Participation in a program does not automatically constitute consent to promotional use of an athlete's image.
Parents, guardians, and athletes may contact the Club to discuss media consent or request a review of published content.
We will assess withdrawal and removal requests in accordance with applicable law and our ability to control the content.
7. Sharing Personal Information
Aries Volleyball Club does not sell personal information.
Personal information may be shared where reasonably necessary and authorized, including with:
Coaches and authorized club personnel
Volleyball Alberta, Volleyball Canada, or relevant sporting organizations
Tournament organizers and event administrators
Registration and payment processing providers
Website hosting and communication service providers
Insurance providers, where necessary
Emergency responders or other appropriate parties where permitted or required by law
We seek to limit disclosures to information reasonably necessary for the intended purpose.
Third-party organizations may maintain their own privacy policies and information-handling practices.
8. Third-Party Services
Our website and club operations may rely on external platforms for hosting, registration, communication, payments, and administrative activities.
These services may collect or process information according to their own privacy policies.
Some service providers may process or store information outside Alberta or Canada.
Where required, we will provide appropriate notice about service providers outside Canada, including relevant countries and purposes of processing.
We encourage individuals to review the privacy practices of external platforms when using those services.
9. Cookies and Website Analytics
Our website may use cookies and similar technologies to support essential website functions, understand website traffic, and improve the visitor experience.
Depending on the settings and services enabled, cookies may be used for:
Website functionality and security
Visitor preferences
Performance measurement
Website analytics
Visitors may be able to manage cookies through their browser settings or any cookie preference controls made available on the website.
Disabling certain cookies may affect website functionality.
Additional information about cookies may be available through the privacy documentation of our website hosting provider.
10. Email Communications
Aries Volleyball Club may contact athletes, parents, guardians, and other individuals about registration, scheduling, team activities, inquiries, and important club information.
Promotional or marketing communications will be sent in accordance with applicable consent requirements and Canada's Anti-Spam Legislation (CASL).
Where required, commercial electronic messages will include appropriate sender identification and a functioning unsubscribe mechanism.
Individuals may request to stop receiving optional promotional communications.
Certain necessary administrative or participation-related communications may continue where permitted by law.
11. Information Security
Aries Volleyball Club takes reasonable measures to protect personal information against unauthorized access, use, disclosure, alteration, loss, or destruction.
Protective measures may include:
Limiting access to authorized individuals
Using password-protected accounts and systems
Restricting access to sensitive athlete information
Using reputable third-party service providers
Securely managing registration and administrative records
Reviewing access when personnel responsibilities change
No online system or method of electronic transmission can guarantee absolute security.
Where a privacy breach occurs, Aries Volleyball Club will assess and respond to the incident in accordance with applicable legal requirements.
12. Information Retention
Personal information is retained only for as long as reasonably necessary to fulfill the purposes for which it was collected, meet applicable legal requirements, and support legitimate club administration.
Retention periods may vary based on the type of information, relevant sporting requirements, contractual obligations, and legal considerations.
When personal information is no longer required, we will take reasonable steps to securely delete, destroy, or anonymize it, as appropriate.
13. Accessing or Correcting Personal Information
Individuals may contact Aries Volleyball Club to request access to personal information held about them or to request corrections to inaccurate information.
We may need to verify an individual's identity or authority before responding to a request.
Requests will be handled in accordance with applicable privacy laws, including relevant exceptions and response requirements.
Parents and guardians seeking access to an athlete's information may be asked to demonstrate appropriate authority.
14. Privacy Concerns and Complaints
If you have concerns about how Aries Volleyball Club collects, uses, protects, or discloses personal information, please contact us.
We will review privacy concerns and take appropriate steps to address them.
Individuals may also have the right to contact the Office of the Information and Privacy Commissioner of Alberta, where applicable.
More information is available at www.oipc.ab.ca.
15. External Websites
Our website may contain links to external organizations, including sporting associations, registration platforms, athlete resources, and community partners.
Aries Volleyball Club is not responsible for the privacy practices or content of independently operated websites.
We encourage visitors to review the privacy policies of external websites before submitting personal information.
16. Updates to This Privacy Policy
Aries Volleyball Club may update this Privacy Policy to reflect changes in our practices, services, or applicable legal requirements.
Updates will be posted on this page with a revised effective date.
Where required by law, we will provide additional notice or seek consent for material changes in how personal information is handled.
17. Contact Information
For privacy-related questions, requests, or concerns, please contact:
Aries Volleyball Club Inc.
Calgary, Alberta, Canada
Email: ariesvolleyballclub@gmail.com
Website: www.ariesvolleyballclub.com
Last Updated: October 21, 2026